Processes of Educational Services

 

 

Process

Entrance

Exit

1

Setting the term calendar and sending it to the relevant offices in each semester

Educational regulations

Sending a term calendar

2

Cooperating with the office of admission for the registration of new students

Notifying the head of office

Enrolling students

3

Checking students' raw grades and announcing to the relevant offices

Sending raw grades from the relevant ministry

Checking and sending grades to affiliated faculties

4

Reviewing courses in each semester for all educational degrees

Sending suggested courses from affiliated faculties in each semester

Confirming the suggested courses

5

Assessing the educational status of students in each semester

Students’ files

The result of checking educational status

6

Issuing a certificate of studying, sometimes stating the number of courses and the average

Students’ requests

Issuing the certificate of studying

7

Confirming the certificate of the assessment organization for the participation of students in undergraduate and graduate exams.

Form of assessment organization

Confirming the form

8

Preparing and adjusting student statistics in various fields to the relevant offices.

Requests of different offices

Statistical information

9

Visiting the place of students' exams in each semester from the affiliated colleges

Notifying the head of the office

Preparing the report

10

Visiting educational and health centers (clinics and hospitals)

Notifying the head of the office

Preparing the report

11

Assessing the academic status of transfer, guest and displacement of student

Sending the form through the faculties

Confirming the form

12

Determining the number of theoretical-practical-internship courses of transfer students from abroad to this university to receive tuition.

Sending the course selection

Determining type of the course

13

Adapting courses of  transfer students and students who change fields

Sending the transcripts

Confirming the transcripts

14

Preparing a report on the educational status of students to be presented in the educational council

Sending the requests of students

Agreement or disagreement

15

Preparing a report on the educational status of students to be presented in the special cases commission

Sending the requests of students

Agreement or disagreement

16

Examining new topics and specifying course coding

Sending topics from relevant ministry

Checking and sending to faculties

17

Assessing the eligibility of students in pre-internship basic science exams

Sending letter from the relevant ministry

Introducing qualified students

18

Issuing a card for students to participate in the above exams

Introduction card to exams

Sending to students

19

Holding basic and internship exams in each semester

Correspondence from the relevant ministry

Holding exams

20

Preparation of reports and educational status of scholarship students to the relevant organizations

Correspondence through relevant offices

Sending reports of educational status

21

Evaluating the results of basic and pre-internship science exams

Sending the results of the exam from the relevant ministry

Checking the results of exam

22

Issuing expulsion - warning of students

Students’ files

Issuing warning or expulsion

23

Reviewing the new educational regulations in all degrees

Sending the regulations from the relevant ministry

Reviewing and sending of them to faculties

24

Graduating students in each semester

Students’ files

Sending transcripts

25

Issuing licenses for medical students in different degrees

Students’ files

Issuing licenses of different degrees

26

Preparing and arranging the agenda of the educational council every month

Sending the requests

Agenda

27

Preparing and arranging the minutes of the educational council every month

Agenda  

Minutes

28

Announcing conditional students of all degrees in each semester

Students’ files

Determining the conditional students

29

Preparing and compiling a Rahpooyan book for university

Regulations

Rahpooyan book

30

Investigating the educational status of martyr and self-sacrificing students

Students’ files

Specifying the educational status

31

Preparing statistics of martyr and self-sacrificing students in various fields

Sending the correspondence from the relevant offices

Sending the results of statistical data

32

Corresponding with different offices about martyr and self-sacrificing students

Sending correspondence from different offices

Announcing the results

33

Carrying out emergency removal of students' courses in each semester

Students’ requests through faculties

Confirming the emergency removal of courses

34

Corresponding with the heads of groups regarding the compliance of 8% of the courses

Students’ requests

Agreement or disagreement

35

Examining the student file for graduation one semester before graduation

Receiving the course selection of last term

Confirming the passing of all courses of a degree

36

Following up on receiving transcripts of guest students and specifying 40% of the guests students

Transcripts

Confirming transcripts and sending them to relevant offices

37

Study leave

Students’ requests

Agreement or disagreement

38

Evaluating the results of basic and pre-internship exams of martyr and self-sacrificing students in comparison with all participating students

Sending the results from the relevant ministry

Corresponding with relevant offices

39

Reflecting the educational status of the martyr and self-sacrificing students to the requested offices

Offices’ requests

Reflecting educational status

40

Preparing and setting the agenda of the Special Cases Commission

Students’ requests

Agreement or disagreement

41

Preparing and setting the minutes of the Special Cases Commission

Agenda

Adjusting minutes

42

Examining transcripts of  associate degree’s students

Transcript

Confirming and sending to relevant faculties

43

Affairs related to non-governmental University and guest students

Correspondence through non-governmental university

Carrying out the assigned tasks